Careers

Sales Order Processor & Administrator at Breakspear Medical

Breakspear Medical is seeking a detail-oriented Sales Order Processor & Administrator to join our dedicated Pharmacy team.

Job description

We are seeking a capable, adaptable, and detail-oriented Sales Order Processor to support the Pharmacy team and provide wider administrative assistance across departments, whilst maintaining strict confidentiality at all times. The successful candidate will be responsible for processing pharmacy orders while also supporting the Medical Secretaries and other teams with general administrative duties. This is a varied and responsible position, requiring sound judgement, a proactive attitude, and the ability to pick things up quickly.

Key Responsibilities

Pharmacy support

• Receiving and processing pharmacy orders via telephone, email, and in person from patients and retail customers
• Preparing invoices and prescriptions accurately recording product codes and batch numbers
• Completing statutory documentation in line with regulatory requirements, ensuring all documents are approved and signed by relevant medical staff
• Applying dosage instruction labels to supplements, as needed
• Monitoring stock levels, noting any items out of stock
• Recording stock arrivals and updating administrative systems accordingly
• Receiving deliveries and storing stock in the appropriate locations, including refrigerated items
• Taking payments by credit/debit card and ensuring daily reconciliation with the Accounts team
• Visiting patients on the ward to provide pharmacy items
• Maintaining pharmacy filing systems and ensuring documentation is up to date and accurate
• Signing and dating all relevant paperwork in line with procedural standards

Administrative support

• Assisting the Medical Secretaries and other departments with general administrative duties as required, including typing correspondence, maintaining electronic records, data entry and filing
• Typing letters and other documents accurately and efficiently (typing proficiency desirable)
• Managing incoming and outgoing post
• Supporting day-to-day operations with ad hoc tasks to ensure the smooth running of the business

Qualifications & skills

• Quick to learn, with strong problem-solving abilities and attention to detail
• Professional and confident communicator with strong interpersonal skills
• Organised and efficient, able to manage multiple tasks and changing priorities
• Computer literacy and proficiency in IT systems (including Microsoft Word and Excel); experience with administrative tools and SAGE is desirable
• Proficiency in spelling and grammar
• Typing skills would be beneficial
• Flexible, reliable and proactive, with a willingness to support colleagues across different departments
• Previous experience in a medical or healthcare setting and/or understanding of medical terminology would be a significant advantage

Why join Breakspear Medical?

At Breakspear Medical, we are committed to providing exceptional care to our patients. By joining our team, you’ll become part of an organisation dedicated to making a positive difference in people’s lives through quality healthcare services.

To apply for this position, please send your CV and cover letter to our Operations Director, Jason Adams: jadams@breakspearmedical.com.